• Operations Coordinator

    Job Locations US-MD-Columbia
    Posted Date 6 days ago(1/11/2019 1:58 PM)
    Job ID
  • Overview

    What’s in it for you?


    Vectorworks, Inc. is looking for an outgoing, motivated individual to provide top-notch customer service to Vectorworks’ guests and employees and manage all aspects of the administration desk and building operations. This person will serve as a valuable member of the Operations team and promote the Vectorworks culture by providing a professional and welcoming experience during every interaction.


    It's an exciting time to join the Vectorworks family, and if you are looking for an opportunity to have a lasting impact on a growing team, we hope you'll take the time to learn more about this opportunity!


    In this role, you should expect to:


    • Manage all aspects of the front desk
      Greet and directs visitors, answer telephones and transfer calls in a professional manner, sort and distribute mail, maintain a clean, presentable and organized work space
    • Maintain office and kitchen supplies
      Order supplies, track requests and inventory, maintain the organization of storage closets and budget for all supplies
    • Maintain working relationships with key vendors and service providers
    • Assist the Senior Manager, Events and Operations with strategies to ensure the efficient use of facilities including office moves and meeting space
      Submit requests for repairs, serve as a point of contact for employees and maintenance technicians in regard to facility matters
    • Complete a bi-weekly walk through of all space for needed repairs
    • Manage the employee discount program, including the research of new options for employee discounts.
    • Provide support in various tasks, projects and events as needed to achieve company initiatives


    Why do you want this job? Because you are:


    • Organized, outgoing, and interested in creating positive working environments for all Vectorworks employees
    • A self-starter with the ability to show initiative, multi-task, prioritize, and meet deadlines



    Why do we want you? Because you have:


    • A minimum of a high school diploma and 2 years of related work experience. A Bachelor’s degree is preferred.
    • Excellent verbal and written communication skills
    • A pleasant phone voice and the ability to speak clearly and articulately
    • A professional demeanor and presence
    • The ability to interact with all levels of the organization in a professional manner
    • Excellent customer service skills
    • The ability to work independently as well as a contributing member of a team
    • Requires approximately 10% travel


    Extra Credit:


    • Intermediate proficiency with the Adobe Creative Suite



    Vectorworks Inc. is an Equal Opportunity/Affirmative Action Employer


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